Meeting Rooms Nottingham Ltd - Booking Form

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    New CustomerExisting Customer

    Space Requirements

    Full Day Meeting RM 1 £160 per Day up to 12 DelegatesFull Day Meeting RM 2 £200 per Day up to 15 DelegatesFull Day Meeting RM 1 or RM 2 £100 half Day up to 12 DelegatesFull Day Both Meeting Rooms £320 per Day - Maximum 18 DelegatesEvening Meeting RM 1 £25 per hour - 6pm til 11pm (minimum 2hrs)Breakout Space (Used in conjuntion when RM1 or RM2 is at capacity) £15 per hourOther:

    Hire Options

    Flip Chart £6.00 per Hire (1 Flip Chart Pad)Display Screens with HDMI connectivity £10 per HirePens & Notepads £10 per HireEarly Arrival - Before 8.30am £10 per HireLate Exit - After 5.00pm up til 6pm £10 per Hire (after 6pm £25 per hour)Room Reset and Clean Tableware £10 per HireAttended Service - Please specify times in notes (at 3 specified times throughout the day) £20 per DayCleaning Charge (Applies if facilities not left as found) - £45

    Catering Options

    Lunch - Sandwiches & Crisps £6.00 per DelegateLunch - Standard Menu £7.70 per DelegateLunch - Premium Menu £8.70 per DelegateLunch - Gourmet Menu £10.20 per DelegateBreakfast Baguettes £5.25 per DelegateBiscuit Selection £1 per DelegateTea, Coffee, Milk & Iced Water Per Day £5Special Dietary Requirements - Please Specify in Notes BelowNone of above required or supplying own catering.

    Booking Terms and Conditions

    PLEASE NOTE - All prices exclude VAT

    First Aid & Fire Safety
    In the result of any accident a first aid box can be located in the kitchen and in serious situations please inform The Meeting Space staff members.

    If the fire alarm sounds please exit the building immediately through the front door (directions are marked above all doorways) and make your way over to the fire assembly point on the Green across the road. Please ensure you are as far away from the building as possible. Do not go back into the building.

    Only when The Meeting Space staff have checked through the building and ensured the premise is safe can you enter the building again.

    Maintenance
    On the day of your booking you are responsible for the maintenance and order of the rooms you have booked. The room and the surrounding areas (hallway, toilets, kitchen) will be cleaned and setup in the layout you have requested. A cleanup and room reset can be requested however if you have not specified this please leave the building how it was provided to you.

    Damage to any of the equipment provided (TV screens, extension leads, flipcharts, chairs - our chairs have a maximum weight of 18 stone) will incur costs based on the damage done. If on arrival you notice any damage it is important that you highlight it to a member of ‘The Meeting Space’ team.

    Whilst we are happy for you to bring your own lunch on the premises, please be mindful of others and not consume any strong smelling food such as fish and chips.

    Smoking
    Smoking is not permitted within the building or directly outside the entrance.

    Location
    The Meeting Space is located within WigWag at Martindale House, The Green, Ruddington, Nottingham, NG11 6HH (keep a look out for a pink WigWag sign on the front of the building).

    Parking is not provided by The Meeting Space but there is sufficient free parking outside the building and within the surrounding area.

    Cancellation Policy
    Cancellations can be made by email to [email protected] or over the phone by calling 0115 824 2310 and will be confirmed by email.

    Cancellations made 3 weeks prior before your booking date will result in no charge.
    Cancellations made 2 weeks prior will incur a fee of 25% of the booking cost.
    Cancellations made 1 week prior will incur a fee of 50% of the booking cost.
    Cancellations made the day before or the day of your booking will incur the full cost being charged.

    The Meeting Space reserves the right to cancel any bookings if payment is not received.

    Payments

    Please make payment via

    themeetingspace.co.uk/payments

    Booking Terms and Conditions
    A copy of your responses will be emailed to the address you provided.